:: Rutgers University

General Accounting, Reporting and Budgetary Fiscal Responsibility

*Description*	*Main Contact*	*Alternate Contact*
Year End Closing procedures	B. Bogdanovic	R. Rivera
University's salary and non-salary state budget	R. Rivera
Compilation of budgets for new accounts & for management control	R. Rivera
Petty Cash Accounts & Procedures	R. Rivera
Establish new non-grant accounts	R. Rivera
Establish new grant accounts	R. Rivera
Monthly Accounting Reports – Questions	B. Bogdanovic
Police, Parking & Fee Reports	B. LeVine
Salary Savings Report	R. Rivera
New Credit Card Accounts*	R. Rivera
One on One Training on RIAS Phase II – Discoverer Reports and Journal Entry	R. Rivera	S. Bladen
New Extended Budget Responsibility Codes	R. Rivera
Object Code Definition	R. Rivera
Time Report Forms	B. Bogdanovic

* New Credit Card Accounts have be approved by Bill Haberman, University Treasurer

Grant Accounting

*Description*	*Main Contact*	*Alternate Contact*
Grant Accounting Reports	S. Bladen	J. Aiken
Status of Grant Checks	S. Bladen	J. Aiken
New grant account set up & budget	S. Bladen	J. Aiken
Federal Guidelines & Hot Sheets	S. Bladen	R. Rivera
To determine if the expense is allowable under the conditions of the grant and University policy..*	S. Bladen	R. Rivera
Final Expenditure Reports Deadlines	S. Bladen
Indirect Rate and Fringe Benefit Rates	S. Bladen
No Cost Extensions Process	S. Bladen

“* Questions related to methodology or how to process payment contact Maria Grace

Disbursement

*Description*	*Main Contact*	*Alternate Contact*
RIAS -Procurement Related Questions (how to process requisitions)	R. Rivera
Emergency Check Requests	B. Bogdanovic
Taber Related questions	B. Bogdanovic
How to process payroll and accounts payable payments	B. Bogdanovic
To determine if the expense is allowable under the conditions of the grant and University policy.*	S. Bladen
Capital Construction Invoices	B. Levine
Student Emergency Loans	B. Bogdanovic
Payroll Advances for Students	B. Bogdanovic

“* Questions related to methodology or how to process payment contact B. Bogdanovic

Policies and Procedures

*Description*	*Main Contact*	*Alternate Contact*
Internal Control Issues	R. Rivera
To determine if the expense is allowable under the conditions of the grant and University policy*	S. Bladen
GLBA – Compliance issues	R. Rivera
FERPA – Compliance issues	J. Sepanic	S. Blaylock
General Compliance issues	R. Rivera
Reporting Financial Concerns **	L. Gaines	R. Rivera

* Questions related to methodology or how to process payment contact Maria Grace
** Note: For more details refer to http://www.financialconcerns.rutgers.edu/

SAR and Cashiering Office

*Description*	*Main Contact*
Student Accounts	J. Sepanic
How to process cash deposit	J. Sepanic
Student Refunds	G. Rohe
Student Payroll Checks	G. Rohe
Tuition Remission	J. Sepanic
Collection of term bill payments, lab fees, room damages, transcript fees and advances to your debit card account	G. Rohe
Employee Payroll Checks	G. Rohe

Administrative & Other

*Description*	*Main Contact*
Quarterly Business Manager’s meetings	R. Rivera
To request accounting workshops	L. Grzyb
Copies of University Financial Statements & Audit Reports	L. Grzyb